Terms & Conditions

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TrekBuddy Nepal (Holding entity “Himalayan Adventure Holidays Pvt. Ltd.”) is family-owned business, owned and operated by Nepalese since 2003. We are registered under the acts of Nepal Government and fully licensed by Nepal Tourism Board and Development of Tourism. We are associated with Nepal Mountaineering Associations (NMA) and Trekking Agency Association of Nepal (TAAN).


For making a booking, you need to submit a Copy of your passport. After an advance deposit of 30% of your trip cost and sharing us the details, we will confirm your booking of the trip . The 30% advance deposit is non-refundable. In case of cancellation of the trip, the advance payment will be considered as cancellation fee. Final payment can be made once you land at Kathmandu before you set out for your trip.

You can email us at [email protected] for any inquiries.


You can pay the advance either by Swift/Wire Transfer or by means of Visa, Master Card, American Express and PayPal.


Pay to: Himalayan Adventure Holidays Pvt. Ltd
Account Number: 01910964060018
Bank Name: Himalayan Bank Ltd.
Account type: Current Account (NPR)
Branch: Thamel
Street address: Thamel, Kathmandu Nepal
Swift code: HIMANPKA

Note:The clients are responsible for bank transfer fee that are charged by your local bank. Only the sum we receive at our end will be considered as the payment received.


We accept Mastercard, Visa Card, American Express, Union Pay and PayPal.

Please open the link for the payment by card, complete the form with the necessary details, and then proceed. It is Quick, Easy, and Secure: Click Here for Advance Payment by Card.

Note: For card payments, 2.75% extra will be charged to you as card processing fee. The typical payment processing fees charges by financial institutions in Nepal is 3.75%-4.0 %.


Written notice should be sent by the customer at least 30 days prior for the trip postponement if you are unable to travel due to any reason on the scheduled date.


In case the trip is cancelled by you following trip cancellation fee will be levied.

If you have made advance payment more than the trip cancellation fee, the remaining balance will be refunded from the original payment method within 3 months of trip cancellation. The transfer fee will be deducted from customer for refund of the above mentioned payments if any.


For any reason like personal health issues, natural disaster and any other unforeseen circumstances, if you are not able to complete the tour/trek after the start of the trip, no refund or discount will be provided.  If you can not continue on your trip due to altitude sickness and need additional time for acclimatization, we will make reasonable efforts to incorporate you in the next group, however no guarantees can be provided. If you wish to reschedule your tour/trek or change the destination, additional charges may apply depending upon the number of days, transportation means, permits for the region and etc. and will be rescheduled according to your need as far as possible.


In case of cancellation of your trip due to unforeseen circumstances like natural disasters, war, or poor climatic conditions etc., we will arrange you another trip with mutual understanding.


The tours in Nepal, China, and Bhutan are strictly conducted under the rules and regulations of the Tourism Board of the respective nations. We shall not be liable for any breach of our obligations under these Terms where we are hindered or prevented from carrying out our obligations by any cause outside our reasonable control, including by pandemic, lightning, fire, flood, extremely severe weather, strike, lock-out, labour dispute, act of God, war, riot, civil commotion, malicious damage, failure of any telecommunications or computer system, compliance with any law, accident (or by any damage caused by any of such events).


Travel Insurance package is compulsory for all our clients covering medical expenses, personal accidents, emergency evacuations, trip cancellations, loss of gear, natural disasters, and luggage theft or damage.


Flight delays or cancellations are mostly common during bad weather conditions in the regions like Annapurna, Everest, Dolpo and etc. TrekBuddy Nepal (Himalayan Adventure Holidays Pvt. Ltd.) is not accountable for any of your additional expenses.


All our clients are required to abide the law of Nepal and are not allowed to do any unlawful activities during the tour. TrekBuddy Nepal (Himalayan Adventure Holidays Pvt. Ltd.) won’t be at a risk for any discount or refund in such case. Client him/herself will be responsible for any result of the unlawful activities by the client.


The minimum group size for any trip/tour is 2 people. The cost of the trekking packages displayed in this website is for a group size of minimum 2 people and multiple of 2 up to 8 pax. While we may not charge the single supplement, we reserve rights to combine you with another group without any notice to make it multiple of 2. This may result among other things in shared room, guides, and porters. While reasonable efforts will be made to accommodate your request regarding sharing of the facilities, no assurance can be provided that will be able to satisfy your requests.

If you prefer to trek single, please contact us at [email protected] for cost estimation and additional information.


Unless otherwise stated within these Terms, notices to be given to either party shall be in writing and shall be delivered by email supplied by you to us, or to us at our registered office.


You indemnify and hold us and our related entities, affiliates, and our and their respective officers, agents, and employees, harmless from and against any and all claims, demands, proceedings, losses and damages (actual, special and consequential) of every kind and nature, known and unknown, including reasonable legal fees, made by any third party due to or arising out of your breach of these Terms or your breach of any law or the rights of a third party.


Please see our Privacy Policy

When you provide us with your email address or mobile phone number, you may opt in to electronic communications in respect of news, promotions, wishlist reminders, bag reminders and updates on the status of returns and refunds.  We may also communicate with you electronically as set out in the Privacy Policy.  Your consent to receipt of certain communications may be implied from the use of certain functional aspects of our service.


 The Site and the content on the Site are subject to copyright, trademarks and other intellectual property rights. These rights are owned by or licensed to TrekBuddy Nepal (Himalayan Adventure Holidays Pvt. Ltd.).

You must not reproduce, transmit, communicate, adapt, distribute, sell, modify, or publish or otherwise use any of the material on the Site, including audio and video excerpts, except as permitted by statute or with our prior written consent.


From time to time we may run promotions on our Site which are subject to both these Terms and any additional promotion-specific terms which are incorporated into these Terms by reference.

You should ensure that you read the specific conditions that apply to each promotion.  By proceeding to purchase you agree and accept the terms of the applicable promotion(s).


From time to time we may reach out to our customers via social media to encourage you to share your own content (“Content”) using specific hashtags (#) alongside your Content.

By responding to our post and using the required hashtag, you acknowledge and agree that:

(a) You comply with the terms and conditions of the platform you are using to create that Content;

(b) You own all rights in respect of your Content and/or have obtained appropriate rights and consents from any other persons featured in your Content;

(c) Your Content and social media handle may be featured across our social media platforms as well as our Site;

(d) We may enhance, adapt, crop or otherwise modify your Content. Any such modifications would only occur to the extent deemed reasonably appropriate by us; and

(e) You are solely responsible for your Content and will not seek to hold us liable for any demands by a third party related to our use of your Content.

(f) You may revoke your permission for us to use your Content at any time by sending a request to [email protected] . Upon receiving such a request, we agree to remove your Content from our online platforms as soon as reasonably practicable, and remove it to the extent technically practicable.

 TrekBuddy Nepal (Himalayan Adventure Holidays Pvt. Ltd)”, “we“, “our“, “us” means Company registered with Office of the Company Registrar, Kathmandu, Nepal (PAN Number : 301611958) and its representatives, affiliates, related parties, officers, directors, employees, agents, partners, and independent contractors.